Report of Secretaries Committee (06/11/06)

THE 36th CONVENTION OF THE UKRAINIAN NATIONAL ASSOCIATION

Report of Secretaries Committee

The following delegates were elected to the Secretaries Committee: Anna Burij, Branch 402/466; Eli Matiash, Branch 120; Judith Hawryluk, Branch 360; Motria Milanytch, Branch 450/241; and Oksana Trytjak, Branch 25.

The committee is proposing four resolutions and eight recommendations.

RESOLUTIONS

1. The 36th UNA Convention expects secretaries to dedicate much of their time to organizing new members.

2. The 36th UNA Convention expects secretaries, where possible, to find new secretaries/organizers to replace them, if they no longer can carry out their responsibilities, and recommend them to the national secretary and the District Committee.

3. The 36th UNA Convention calls for 5 percent reimbursement of expenses in 2006 to active secretaries who organized a new member in 2005 and the 5 percent reimbursement to continue in 2007 to secretaries who organize three new members in 2006.

4. The 36th UNA Convention emphasizes the importance for new secretaries to attend orientation courses and for all secretaries, at least annually, to attend a one-day seminar or a refresher course organized by the UNA.

RECOMMENDATIONS

1. The Home Office should periodically include with the dues notices a change-of-information form to remind members to keep the names and addresses of their beneficiaries up-to-date, as well as the information about themselves.

2. There is a need to provide visual aid materials to secretaries to assist them in organizing new members. Visual aids would include a booklet, as well as a CD for laptop use, illustrating products offered and advantages to each product, photos, etc. Also, the power point presentation should be made available to all secretaries for a presentation in their area.

3. Conserve policies by helping suspended members (whose policy lapse is within the three-year limit) to become members in good standing. Retained members would earn credit for the secretaries, which would count toward the members organized. Two retained members would be equivalent to one new member organized.

4. Secretaries, who obtain a pour-in rider (single paid-up additions to life policies) should get a commission for their efforts.

5. It is recommended that the national secretary give special attention to secretaries, who have difficulties organizing new members with the goal of reviewing their difficulties and assisting in their resolution.

6. To reinstate an insurance column in Svoboda and The Ukrainian Weekly, which would not only provide information to the readers but could also be used as a training tool for secretaries.

7. To reinstate the bilingual UNA application and rate book.

8. To help secretaries get new members, efforts should be made to increase UNA advertisements in newspapers, on radio and on TV, especially in Canada.

- Presented by Motria Milanytch

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